Logo

E-Movement User Guide

Plant Movement System - Polyparts

What is E-Movement?

E-Movement is a plant movement tracking system for movement between Plant 1 and Plant 2. Each movement must be recorded so the company can know where employees are, when they moved, and whether follow-up is required.

Simple summary: Employees record movement at the kiosk. HR maintains the data and access. HOD monitors the department and follows up alerts.
Staff Portal Kiosk Page
Objectives
Track Movement
Record every employee movement between Plant 1 and Plant 2 with clear IN / OUT history.
Support Safety
Know who is at which plant at any given time for safety, attendance, and accountability.
Trigger Follow-Up
Notify HOD and HR when movement needs attention, including delayed transfer cases.
How Each Role Accesses the System
Employee / Operator
Use the kiosk tablet with Employee ID + PIN. No staff portal login is required for normal movement recording.
HR / HOD / Superadmin
Use the Staff Portal with username + password to open the dashboard, reports, and admin modules.
Who Uses This System?
Employee / Operator
Records movement at the kiosk. Must choose the correct plant, action, and wait for confirmation.
HR
Maintains employee records, employee PIN, departments, plants, and operational reports.
HOD
Monitors department movement, dashboard status, transfer history, and follows up alerts.
Employee / Operator: How to Check In / Check Out

Use the kiosk tablet at the entrance of each plant.

1
Enter Employee ID

Type your employee number in the field provided, for example EMP001.

2
Enter PIN

Use the on-screen keypad to enter your personal PIN. If no PIN is set yet, contact HR.

3
Select Plant

Choose the plant you are currently at: P1 - Silibin or P2 - Ridshah.

4
Wait for GPS

Allow browser location access if prompted. Wait for GPS when possible so the system can store location more accurately.

5
Press CHECK IN or CHECK OUT

Use CHECK IN when arriving at a plant. Use CHECK OUT when leaving a plant.

Press CHECK IN when you arrive. Press CHECK OUT when you leave.

6
Wait for Confirmation

A success message will appear with your name, action, time, and location details. Only leave after this appears.

GPS tip: If the browser asks for location access, always click Allow. GPS helps store location more accurately.
Example: Moving from Plant 1 to Plant 2
Step Location Action
1 Plant 1 (Silibin) CHECK IN when you arrive
2 Plant 1 (Silibin) CHECK OUT before you leave
3 Travel to Plant 2 -
4 Plant 2 (Ridshah) CHECK IN when you arrive
5 Plant 2 (Ridshah) CHECK OUT before you leave
HR Guide
1
Login to Staff Portal
Sign in using your HR or admin account from the staff login page.
2
Maintain Employees
Add, update, activate, or deactivate employees in the Employees module.
3
Set or Reset PIN
Use Employee PIN to give kiosk access to new employees or reset forgotten PINs.
4
Review Reports
Use KPI Dashboard, In-Transit Aging, export, and Escalations History to monitor daily movement operations.
5
Coordinate Corrections
Follow up wrong plant records, inactive employee issues, and repeated movement mistakes with HOD.
Note: Email settings, SMTP, notification switch, and escalation switch are managed from Settings. Settings changes are typically done by Superadmin.
HOD Guide
1
Login to Staff Portal
Sign in using your HOD account to open the dashboard and report pages.
2
Monitor Dashboard
Review Current Presence, Transfers, and Today's History for your own department.
3
Check Email Alerts
Read movement notification emails and delayed transfer alerts when they are triggered by the system.
4
Verify Employee Status
Check where the employee is, confirm whether the record is complete, and contact the employee if needed.
5
Escalate to HR
Inform HR when there is a wrong record, repeated issue, PIN problem, or disciplinary follow-up is required.
Scope reminder: HOD dashboard and reports are scoped to the HOD's own department.
Notifications, Email, and Escalation
Immediate Movement Email
  • When movement notification is enabled, the system can send an email when an employee records IN or OUT.
  • The main recipient is the HOD email for that employee's department.
  • The HR mailbox can be added as CC on those emails.
Late Transfer Escalation
  • If an employee checks OUT from Plant 1 but does not check IN at Plant 2 after the threshold, the system can queue an escalation email.
  • This helps HOD and HR follow up delayed transfers quickly.
  • The threshold and repeat interval are controlled in Settings.
What Must Be Configured
  • Department HOD email or valid HOD mapping.
  • HR mailbox if HR should receive a copy.
  • SMTP / email settings configured by Superadmin.
  • Notification and escalation settings enabled where required.
Important Rules
Always CHECK OUT before moving

You must CHECK OUT from your current plant before checking IN at another plant. You cannot stay checked in at two plants at the same time.

Never share your PIN

Your PIN is personal. Do not share it with other employees. Contact HR immediately if you think your PIN has been exposed.

Choose the correct plant

Always verify the selected plant before pressing CHECK IN or CHECK OUT.

Wait for success

Do not walk away from the kiosk before the success confirmation appears.

Common Questions
I forgot my PIN. What do I do?

Contact HR. They can set or reset your PIN from the Employee PIN module.

The system says "Employee not found or inactive."

Your employee record may be inactive or missing. Ask HR to verify your employee status.

I checked in at the wrong plant.

CHECK OUT immediately, then record the correct plant. Inform HOD or HR if follow-up is needed.

GPS says "Permission Denied".

Click the lock icon in the browser address bar, allow location access, and refresh the page.

GPS keeps showing "Detecting...".

Move to an area with better signal and wait a few seconds. If the device still fails, inform HOD or HR.

Will the system send email?

Yes. The system can send movement emails to HOD and can CC HR if email settings, HOD email, and notification settings are configured correctly.

Need Help?
Contact HR for:
  • PIN setup or reset
  • Employee record correction
  • Employee activation or deactivation
  • Report follow-up and operational issues
Contact HOD for:
  • Movement verification
  • Late transfer follow-up
  • Department-level clarification
  • Immediate operational confirmation
Contact Superadmin for:
  • SMTP / email setup
  • Notification settings
  • System-level access issues
  • Backup and administrative settings
© 2026 Polyparts Plant Movement System  |  Back to Kiosk  |  Staff Portal